Event Coordinator

Memphis Grizzlies, Memphis Basketball

The Event Coordinator is responsible for the coordination and execution of all events and functions assigned including, but not limited to Memphis Grizzlies home games, University of Memphis home games, concerts and family shows from initial costing to settlement.

Responsibilities
Serve as liaison and primary point of contact with client or promoter to plan and implement all aspects of event from inception through conclusion.
Serve as liaison to all contractors and departments as needed for assigned events.
Create and review cost estimates with Senior Event Manager for all assigned events in a timely manner.
Build accurate AutoCAD drawings for scaling and production on all assigned events in a timely manner.
Provide staffing levels for all contractors and departments needed for assigned event.
Develop and maintain event budget reports including payroll, event invoicing, expense logs, time logs, damage reports, etc.
Review documentation and ensure correct billing from contractors for the settlement of all assigned events in a timely manner.
Participate in event planning meetings for other departments as required.
Develop and create event documents to communicate with all departments regarding operational needs and ensure that all requirements of the technical rider are met for all assigned events.
Manage execution of outside service contracts for applicable areas relating to events including Production Labor Services, Peer Security, First Aid, etc.
Develop and maintain post event summary and correspondence as required for all events.
Assist in the process and tracking of the operations budget including the reconciliation of invoices, report processing and recommendations.
Serve as a resource to other departments on events outside of facility.
Actively participate in non-assigned major events as needed.
Assist as required at team events.
Conduct building tours.
Other duties as assigned.

Qualifications
Essential:

Bachelor’s degree from a four-year college or university in Facility Management or Sports Administration or equivalent experience in lieu of degree.
A minimum of two years of related experience.
Proven ability to develop, organize, and communicate event documents for the staging of large scale public events.
Accuracy in performing assigned duties with close attention to detail.
Effective communicator in a high pressure, fast paced work environment.
Capable of making sound decisions under intense pressure. Ability to organize, plan, and prioritize daily workloads.
Proven ability to meet stringent deadlines through multi-tasking
Works as a team player and supports a team environment.
Demonstrates skill in providing high standards of quality service.
Skill in establishing strong customer relations and meeting or exceeding customer needs and expectations.
Must be able to work evenings and weekends, as required.
Proficiency with Microsoft Office programs and the creation of financial documents.

Preferred:

Proficiency in AutoCAD Suite
Knowledge and passion of NBA Basketball

To apply for this job please visit careers-grizzlies.icims.com.

To apply for this job please visit careers-grizzlies.icims.com.

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Memphis Grizzlies, Memphis Basketball

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